5 Email Templates to Respond to Recruiters (2023)

Being contacted about a job offer can be super flattering (and a sure sign you're doing something right!), but depending on where you are in your career, figuring out how to respond can be a headache .

SEARCH FOR OPEN JOBS ON MUSE! See who's hiringHere, and you can even filter your search by benefits, company size, remote opportunities, and more. Then,Subscribe to our newsletterand we will advise you on how to find the job that suits you.

You don't want to come off as rude or dismissive when you're not interested, and you definitely don't want to come across as desperate or needy when you are. So yes, finding the right words can be difficult, but these five templates will get the job done.respond to recruitersa breeze regardless of your current condition.

Continue reading: 40 templates to help you tackle your toughest work emails

1. If you are not looking for a job 100%

Ofi love what you do, and there is nothing anyone can say or do to convince you to consider a new opportunity, at least not in the foreseeable future. But you also don't want to close the door on a potentially beneficial relationship.

name hello],

Thank you for contacting us! This certainly looks like interesting work and I appreciate your attention.

I love the work I do for [your company] and I'm not looking for a new opportunity in the market at the moment. However, if I want to change something in the future I will definitely get back to you.

Thanks again!
[Your name]

(Video) 5 Email Templates To Reach Out To Recruiters

If you know someone who might be interested in this role, you can also add something like, “You may have a colleague who would be a good fit for this role; Do you mind if I give you your contact details? For recruiters, the next best thing to finding the right candidate is finding someone who knowsright candidate.

2. If you are open to the right opportunity

You're pretty happy where you are and haven't given much thought to finding a new job, but it sounds like this position could have potential. The goal here is to be open about your status while conveying your interest. You essentially play nice when that person wants to make an appointmentQuick call, Great; if not, that's ok too.

name hello],

Thank you for reaching out!

I am very happy in my current role at [your company] and am not actively looking for a job change but would be open to a discussion about this role as I have never turned down an opportunity to have [attractive feature of the job description e.g. software development or sales training]. Would it be possible for us to connect next week? You must be available for a quick call on [dates and times that suit your schedule].

In the future you can contact me directly here: [your email address and/or telephone number].

We look forward to talking to you!

[Your name]

3. If you are actively searching but not interestedThat's itWork

When you're looking for a new job on the market, it's really exciting to listen to a recruiter until you realize that the job you were approached for isn't what you're looking for. But don't worry too much about the paper itself; This is a great opportunity for you to start a relationship with someone who can help you find the right person. Now is your chance to tell them what you're looking for and ask if they know anything that aligns with your goals.

(Video) 5 Hacks for Writing Cold Recruiting Emails That Get Responses

name hello],

Thank you for considering me for this role! I am currently looking for new opportunities but ideally I would like to find a position that allows for [traits of your ideal role here e.g. $ annually etc]. Sounds like this particular role isn't exactly what I'm looking for, but do you know of other opportunities that might be a better fit? If so, I'd be happy to connect!

I have attached my CV for your review and you can now contact me directly at [your email address and/or phone number].

[Your name]

4. If you are intrigued by this opportunity

Now let's talk! You are open to new opportunities and it looks like this could have great potential. You can keep your answer very simple: the goal here is to confirm your interest and get oneinitial consultationon the calendar

name hello],

That sounds like a really exciting opportunity, thanks for thinking of me!

As you have probably gathered from my profile, I have [X years] experience in [industry or field of activity, e.g. using my creativity in a design-oriented role or creating new programs from scratch]. Based on the information you shared, it sounds like the role could be perfect!

I would like to make an appointment to discuss how my skills and experience can benefit the team. Would it be possible for us to connect later this week? I have listed my availability below:

(Video) Thank You Email After Interview 3 Step Template [With Subject Line & Example!]


You can contact me directly at [your email address and/or phone number]. I'm waiting for contact!

[Your name]

5. When this is definitely your dream job

Just chilling. By himdream jobit literally fell into your lap. You have it.

Showing enthusiasm for a job is always a great move (recruiters love working with motivated candidates), but don't forget to highlight the myriad of reasons why you're absolutely perfect for the job. A response that shows your enthusiasm and reinforces yourstransferrable skillsshould almost guarantee you get a first call.

name hello],

Thank you for reaching out! Based on what you have shared about this role I would like to know more.

Apparently you are looking for a [position] with [relevant skills/experience] knowledge and talent to [insert results e.g. B. to develop unique and compelling marketing campaigns across a variety of digital channels]. It's me!

As someone with [X years of experience] in the industry, I know what it takes to [deliver results based on the job description, e.g. B. Email campaigns run smoothly from start to finish]. In my current role at [your current company], [description of relevant experience and tangible results based on job description i.e. H. I oversee the production and execution of 25 unique monthly email campaigns and have increased new lead generation by 50% in just six months ].


I would like to make an appointment to discuss how my skills and experience can benefit the [company name] team. Would it be possible for us to connect later this week? I have listed my availability below:


You can contact me directly at [your email address and/or phone number]. I'm waiting for contact!

[Your name]

If you have something in common, such asshared connectionor alma mater, it wouldn't hurt to mention this at the end of your message. Try saying something like, "By the way, I noticed that you're also a Chico State grad. It's always great to hear from other Wildcats!” or “It looks like you're connected to [mutual knowledge name] as well. I used to work with her at [company name]!”

Going beyond the basics creates a more personal connection and can give you an edge.

Finding the right candidates for an open position can be hard work, and recruiters spend a lot of time finding qualified people like you and getting a response, even if it's a "thanks, but no thanks." always appreciated. If you take a few minutes to respond, you can find an invaluable professional ally. And if the position you've been contacted for is what you're looking for, all the better!


How do I respond to a recruiter email template? ›

Thank you for reaching out about this opportunity—it sounds like a great job and aligns with where I'd like to take my career. I'm eager to learn more. As you may have seen on my resume, I have [X number of years] in this field. I've been consistently committed to [Specific goal, skill or trait the new job entails].

How do I respond to an email received from a recruiter? ›

Thank you for reaching out to me about my application to (job title/ company). I would love to speak with you more about my application and answer any questions you might have. I am available (dates and times). Let me know what works best for you.

How do you professionally respond to a recruiter? ›

How to Respond to a Recruiter on LinkedIn
  1. Respond as quickly as possible.
  2. Keep it positive and professional.
  3. Clearly state that you are interested in the opening and are available for more conversation or politely decline but keep the doors open.
  4. Show gratitude that they reached out, even if you're not interested.

How do you respond to a recruiter invitation email? ›

Thanks so much for inviting me to interview for the [name of position] role. I scheduled the interview for [name date and time]. I look forward to chatting with you about the role. If you need anything from me, please let me know.

What should I say in an email to a recruiter? ›

How to send a recruiter an email
  • Be direct in your subject line. ...
  • Greet them by name. ...
  • Explain how you found their information. ...
  • Briefly review your experience. ...
  • Describe your next career goals. ...
  • Ask to collaborate. ...
  • Wait for a reply.
Apr 20, 2021

How do you respond to a professional email example? ›

11 tips for answering emails professionally
  1. Use a professional email signature. ...
  2. Use proper grammar and spelling. ...
  3. Be clear and concise. ...
  4. Be polite. ...
  5. Use positive language. ...
  6. Avoid using slang or abbreviations. ...
  7. Don't forget to say thank you! ...
  8. Follow up as needed.
Oct 21, 2022

How do you respond to a recruitment offer? ›

It should therefore be well-constructed, error-free and contain the following details:
  1. Express your thanks. Begin your job offer acceptance letter by thanking your new employer for offering you the position. ...
  2. Officially accept the job offer. ...
  3. Clarify the salary and benefits. ...
  4. Note your start date. ...
  5. Conclude on a positive note.


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